General Policies
Issuance of grades and formulation of individual attendance policies are the prerogative of the instructor. The course instructor must make feedback available to each student about that student’s academic progress prior to the last published day to withdraw without academic penalty. Grades are expected to conform to those listed in the applicable KSU catalog. For more information on the grading system at KSU, please consult the applicable catalog (http://catalog.kennesaw.edu/).
Withdrawal from Classes
A student may withdraw from one or more courses up to one week prior to the last day of class. The student should consult the applicable academic calendar posted on the Office of Registrar website because the last day of class varies according to the part of the semester in which the student is enrolled. For more information about course withdrawals, please consult the applicable catalog (http://catalog.kennesaw.edu/).
Compliance with Federal Regulations Governing the Disbursement of Financial Aid Attendance Verification Procedures
Federal regulations governing the disbursement of financial aid require institutions to verify student attendance in class. Institutions disbursing Federal funds are also required to record the last date of attendance for students who stop attending class and return the appropriate funds to the U.S. Department of Education, based on institution refund percentages. Federal Regulation is part of the “Pell Recalculations” - 34 CFR 690.80. To view more information on the final grades and attendance verification process, please visit the Registrar’s website at https://registrar.kennesaw.edu/faculty-resources.php.
Reporting Final Grades
The instructor submits the grades, via Owl Express, to the Office of the Registrar. For more information on final grades and grade submissions, please visit the Registrar’s website at https://registrar.kennesaw.edu/faculty-resources.php.
Errors in Grades
Errors in grades must be reported to the Office of the Registrar immediately. In general, no grade changes will be made after the end of the next semester after the grade was assigned, except with the approval of the Academic Standing Committee. In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned. A petition for a grade change will not be accepted after the date of graduation.
Changing Grades
Changes in grades may be made only on the form designated for this purpose. All changes must be approved by the appropriate dean or department chair and submitted to the Office of the Registrar.
The Official Grade Change Form is used to correct entries and to record grades for courses in which the grade of “I” had been previously assigned. The Official Grade Change Form is the only form that can be used to change a student’s grade once it has been recorded on that student’s official transcript. The form can be obtained in the Faculty Services Tab in Owl Express. In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned. For additional information about grade changes, including changing an incomplete grade (“I”), consult the applicable catalog (http://catalog.kennesaw.edu/)
Grade Appeals
A student’s rights to grade appeals are defined in the University catalogs. Each faculty member must specify the grading policy in the syllabus at the beginning of the course. The faculty member may change the grading policy for cause after that time but must do so uniformly with ample notification to students.
The grading policy should be quite specific and should be distributed to each class in written form. Some departments may also require faculty members to file grading policy statements in the departmental office. Because the student can submit a grade appeal to the Department Chair within 20 business days after the first day of classes of the next academic term after the academic term in which the final grade was awarded to the student (see Grade Appeals Procedure, section B), it is strongly recommended that instructors retain any student papers, tests, projects, or other materials not returned to the student for 70 days after the end of a semester or if an appeal is filed until the appeal is resolved.
To view the complete policy and procedure for grade appeals, please consult the applicable catalog (http://catalog.kennesaw.edu/).
Final Examination Policy
To help maintain the integrity of the academic program and to facilitate uniform procedures across colleges and departments/schools, faculty members are to adhere to the following polices regarding final examinations:
- The final exam policy applies to all courses regardless of course format (face-to-face, hybrid, online).
- A final examination is defined as an exam covering course material from mid-term (or earlier in the semester) to the end of the semester. A final examination schedule is published each semester by the Office of the Registrar.
- Final examinations should not be given during the last week of classes.
- For courses where a final examination may not be appropriate, the decision not to give a final examination shall be made by the instructor of record.
- For 1 or 2 credit hour courses that are not taught in the traditional 15-week time frame or laboratory courses, the examination date and time will be determined by the instructor.
- The Undergraduate Catalog and Graduate Catalog can be found at: https://handbooks.kennesaw.edu/
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