Apr 14, 2024  
Faculty Handbook 2023 - 2024 
Faculty Handbook 2023 - 2024

3.10.2 - General Expectations for Non-Tenure Track Academic Professionals

The non-tenure track Academic Professional title may be assigned to appropriate positions (as defined below). The workload for these individuals in the appropriate performance areas (Teaching, Scholarship and Creative Activity, and Professional Service) is outlined in their situational context and set forth in the Faculty Performance Agreement (FPA). In many cases, employees in these positions may be assigned roles and responsibilities to meet specific needs related to the University, college, and/or departmental missions. Persons in such positions may be involved in duties of a managerial, research, technical, special, career, public service or instructional support nature.

The holder of a non-tenure track academic professional position is not eligible for consideration for the award of tenure or probationary credit toward tenure or promotion. Non-tenure track academic professionals may apply for a declared, open tenure track faculty position and be considered through the normal search and screening process. Consistent with BoR Policy (USG Academic & Student Affairs Handbook 4.1), administrative transfers from a tenure track faculty position with professorial rank to a non-tenure track faculty position require the approval of the department chair, dean, Provost, and President.


Per the Board of Regents Policy Manual, Section, the following stipulations apply to all Academic Professional positions:

  1. The position requires an appropriate terminal degree, or, in rare and extraordinary circumstances, qualification on the basis of demonstrably successful related experience, which exception is expressly approved by the institution President;
  2. The Academic Professional designation may not be assigned to a position where the teaching and research responsibilities total 50 percent or more of the total assignment; and
  3. The position is not a tenure-track position and the holder of the position is not eligible for consideration for the award of tenure or probationary credit toward tenure.

Per the Board of Regents Policy Manual, Section, general categories for Academic Professionals include:

  1. Training and instructional support, which includes educational needs assessment, program development and coordination, instructional materials and technology development, delivery of specialized or skill acquisition instruction, and program evaluation. In light of the restriction above, Academic Professionals must be persons whose instructional duties account for less than half of their total time.
  2. Technical assistance in an advisory or operating role that provides specialized knowledge appropriate for program support and development with activities ranging from a significant or advisory or operating role to managing a technical support unit to development of organizational structures and function.
  3. Specialized management, which includes supervision of clinical practice or field experience or providing services or out-of-class educational opportunities for students.


A. Performance Expectations for Non-Tenure Track Academic Professional

Employee performance is evaluated for non-tenure track academic professionals through annual reviews. Non-tenure track academic professionals will follow the annual review processes and timelines outlined for non-tenure track faculty in the KSU Faculty Handbook Section 3.13.

Consistent with BoR Policy (BoR Policy Manual, all non-tenure track academic professionals who have served full-time for the entire previous year under written contract have the presumption of renewal for the next academic year unless notified in writing by the Provost or the President of the institution of the intent not to renew. Notice of intent to renew or not renew a non-tenure track academic professional should follow the same schedule as non-tenure track lecturers with the schedule outlined by the Board of Regents in the USG BoR Policy Manual (Employment of Lecturers, Senior Lecturers, and Principal Lecturers).


B. Joint Appointments for Non-Tenure Track Academic Professionals

If a non-tenure track academic professional has a joint appointment in two or more academic departments or across two or more divisions, a joint appointment agreement (Memorandum of Understanding; MOU) must be developed. This agreement must delineate how the home unit and the sharing unit(s) will provide input during the annual review process. The joint appointment agreement must specify who can provide input into the faculty member’s annual reviews and who will write the review(s). Normally, the chair of the academic home department will be responsible for completing annual reviews.


C. Conversion Between Non-Tenure Track Faculty Positions

If a non-tenure track academic professional requests and is granted a conversion to another type of non-tenure track faculty position, the individual’s clock is reset, because this is a different faculty type with a different set of expectations and guidelines. Thus, the faculty member will begin the first year in the new non-tenure track faculty position at the beginning of the next academic year after the approval of the conversion and the faculty member will follow all performance evaluations appropriate for that new faculty type and rank.