Graduate Student Work Opportunities
Tuition and Fee Payment
Expenses include in-state tuition, out-of-state tuition, mandatory student fees and other special fees. All fees are due and payable at the time of registration, and registration is not complete until all fees have been paid.
Cash, checks, and money orders drawn on U.S. banks and payable in U.S. dollars are accepted. Electronic checks and credit cards will only be accepted on the web. Payment by credit card will incur an additional convenience fee charged by a third party credit card processor.
The University reserves and intends to exercise the right to withhold copies of transcripts and other student education records and/or to withdraw students who have unpaid or past due fee balances.
Students are required to pay in-state tuition and, when applicable, out-of-state tuition, for enrollment in all courses even if no credit is earned.
Per Board of Regents’ policy, at Kennesaw State University all tuition, fees, or other charges are subject to change at the end of any academic term. (BOR Policy 10.2.3)
Collection of outstanding balances
Kennesaw State University reserves the right to use a collection agency and to pursue legal action in order to collect the balance of any debt. Once an account is placed in collection or legal action is pursued by the collection agency, the student will be liable for all collection fees, which may be based on a percentage at a maximum of 15 percent of the delinquent account in addition to the amount of the original debt. At this point, the student will no longer be able to pay the University directly, and any communication or correspondence with the University about such debt must be directed through the collection agency.
Per Board of Regents’ policy, tuition rates for all University System of Georgia (USG) institutions and programs shall be approved annually no later than the May meeting by the Board of Regents to become effective the following fall semester. Exceptions to this requirement may be granted upon recommendation of the Chancellor and approval by the Board of Regents. (BOR 18.104.22.168). Approved tuition and fee schedules will be made available upon receipt by Kennesaw State University. All tuition, fees or other charges are subject to change at the end of any academic term without prior notice to comply with federal, state and institutional policies.(BOR 10.2.3)
Tuition charges can vary based on state residency status and degree program. Residency status is determined by the Office of Admission at the time of acceptance in accordance with the regulations of the Board of Regents of the University System of Georgia. See http://fiscalservices.kennesaw.edu/bursar/tuition-fees/tuition-fees.php for the latest information on tuition and fees.
Motor Vehicle Parking Fee
A parking permit fee ($26.00 maximum) may be assessed separately if you are a student who drives to campus and needs a parking space. All vehicles used on campus must be registered. Vehicles that are not registered will be ticketed and/or booted. Vehicle registrations are electronic, no physical parking decal is needed and students may enroll multiple vehicles.
It is the responsibility of all KSU students to review and abide by Kennesaw State University Parking Policies and Procedures available online at http://parking.kennesaw.edu/. Questions may be directed to Parking Operations located in House 3499:
Office Hours: Monday - Friday, 8:00AM - 5:00PM
Email: email@example.com (Parking)
Email: firstname.lastname@example.org (Transportation)
Phone: 470-578-6506 (Kennesaw Campus)
Phone: 470-578-5114 (Marietta Campus)
Mandatory Student Health Insurance
A mandatory insurance plan is in effect for the following student categories:
- All graduate students receiving a full tuition waiver as a result of a GRA, GTA, or GSA assistantship award.
- All undergraduate, graduate, and ESL international students holding F or J visas.
- All undergraduate and graduate students enrolled in programs that require proof of health insurance.
- All graduate students receiving fellowships that fully fund their tuition.
- International scholars holding J Visa status.
A waiver of the health insurance fee may be applied for directly with the insurer. For insurance plan and waiver information, go to: http://fiscalservices.kennesaw.edu/bursar/tuition-fees/health-insurance.php. This plan is optional for all other students.
Kennesaw State University offers several on-campus housing options. All of our housing communities provide fully furnished rooms, individual contracts, all-inclusive rates, and high-speed Wi-Fi. All communities are in close proximity of anywhere you want to go on campus. Housing and residence life personnel offer support 24/7 and strive to make the on-campus housing experience memorable and meaningful.
For more specific information regarding reserving a room, rates and life in Residence, please go to http://ksuhousing.kennesaw.edu/.
Coles Doctor of Business Administration Program Fees
The cost for the 3-year program is $96,500. This fee includes a nonrefundable deposit of $5,000 which is due upon acceptance to the program to reserve a seat in the class. The remaining $91,500 is prorated over each semester. Meals, textbooks, and course software (for Windows Operating Systems only) are included. Tuition does not include travel and lodging to KSU for the residencies/weekend sessions or to meet with faculty, nor does it cover personal technology needs, printing costs, academic association memberships, conference travel, or research costs.
In addition, there is a non-refundable $100 application fee, a non-refundable $100 workshop fee (if invited to attend), and any institutional fees outside the program tuition and fees.
Coles MBA (Kennesaw, Galleria, and City Springs Complex at Sandy Springs) Fees
Program Fees: Students pay a tutiion premium of $56 per credit hour (in-state) or $204 per credit hour (out-of-state) tutition premium for any MBA course, in addition to the regular graduate in-state or out-of-state tuition rate.
Course Fees: Some courses are subject to additional fees for materials and services relevant to a particular course.
NOTE: These fees will be listed in the Schedule of Credit Courses and are subject to change without notice.
Coles Executive MBA Program Fees
The cost for the 18-month program is $57,500. This fee includes a nonrefundable deposit of $500 which is due upon acceptance to the program. The remaining $57,000 is prorated over the length of the program. Included in the cost of the EMBA Program are: textbooks and course materials, meals on class weekends and meals and lodging for Opening Residency and International Residency.
The cost of the Georgia WebMBA is $22,170, or $739 per credit hour + $300 Institutional fees billed at $4,734 per term, plus a one time orientation fee of $800. This includes tuition and mandatory fees for five consecutive semesters of two courses each. Costs associated with travel to the program orientation, books and other course materials, and graduation fees are not included in this total. All costs are subject to change without notice.
Special Fees and Expenses
Diploma Fee: A diploma fee of $50.00 is required of all degree candidates and is payable at the time a petition to graduate is presented to the Registrar. The fee is nontransferable and nonrefundable. It entitles the student to one diploma.
Diploma Replacement Fee: When a request is received to reorder a diploma (lost in fire, move, etc.), a fee of $30.00 will be assessed.
Academic Transcript Fee: A fee of $5 per individual request is assessed for academic transcripts.
Fax Fee: Priority fee for electronic transmission (fax) of unofficial transcripts or certifications forms/letters will be $10.00 per document.
Late Registration Fee: A $50 late registration fee will be assessed to students enrolling for the first time during drop/add. This includes students who failed to pay by the final payment deadline and were dropped for nonpayment.
Penalty Fee for Returned Check: A penalty fee of $25 will be assessed for each electronic or paper check returned by the bank.
Registration Fee Waiver for Senior Citizens
Pursuant to the provisions of an amendment to the Georgia Constitution, legal residents of Georgia who are 62 years of age or older on the first day of class for a term may have their standard tuition and fees waived (with the exception of supplies, laboratory fees, special course or major fees, premium program fees and online tuition). A driver’s license or birth certificate together with the Application for Senior Citizen Waiver must be presented to the Bursar’s Office.
Details are available at: http://fiscalservices.kennesaw.edu/bursar/tuition-fees/billing.php.
Individuals 62 and over wishing to enroll in one of Kennesaw State’s Executive Programs (the Coles Doctor of Business Administration, the Coles Executive MBA, the Master of Science in Conflict Management, the Master of Science in Applied Computer Science or the Georgia WebMBA) will be required to pay all costs of these programs in excess of standard graduate program tuition and fees.
Withdrawal/Refund of Student Fees
To withdraw from one or more classes, students must withdraw online through Owl Express.
Students dropping from classes before the end of late registration and drop/add are entitled to a 100% refund. After that date, students will be granted a percentage refund of tuition and fees only if they withdraw completely from the university. Lab, specialized course/major, and insurance fees are not refundable if withdrawal from course(s) is made after the end of drop/add.
KSU Institutional Refund Policy
The refund amount for students withdrawing from the institution shall be based on a pro rata percentage determined by dividing the number of calendar days in the semester that the student completed by the total calendar days in the semester. The total calendar days in a semester includes weekends, but excludes scheduled breaks of five or more days and days that a student was on an approved leave of absence. The unearned portion shall be refunded up to the point in time that the amount earned equals 60%. Students who withdraw from the institution when the calculated percentage of completion is greater than 60% are not entitled to a refund of any portion of institutional charges. (BOR 22.214.171.124).
Students will receive refunds only when they withdraw from ALL of their classes and only by the schedule outlined in the University System refund policy.
Students enrolled summer term who withdraw from second-session courses on the first day of those classes will receive a 100% refund. After the first day, no refunds will be processed.
Students should refer to the Registrar Academic Calendar webpage for specific dates of each refund period.
Students who do not formally withdraw, those suspended for disciplinary reasons, and those who leave the university when disciplinary action is pending are not eligible for a refund on any portion of any fee.
A refund of all nonresident fees, matriculation fees, and other mandatory fees shall be made in the event of the death of a student at any time during any academic semester. (BOR 126.96.36.199)
Refunds will be disbursed by the university’s internet bank partner. Students may use Personal Code number received from Card Services to select a refund payment method: electronic fund transfer or paper check https://www.refundselection.com/refundselection/#/welcome/continue. Details are available at: http://cardservices.kennesaw.edu/docs/Brochure_2016_O_88914_55441.pdf.
Military Service Refunds and Re-enrollment
Subject to institutional policies, full refunds of tuition and mandatory fees and pro rata refunds of elective fees are hereby authorized for students who are:
- military reservists (including members of the National Guard) and who receive emergency orders to active duty after having enrolled in a USG institution and paid tuition and fees;
- Commissioned officers of the United States Public Health Service Commissioned Corps (PHSCC) and who receive deployment orders in response to a public health crisis or national emergency after having enrolled in a USG institution and paid tuition and fees;
- active duty military personnel and who receive an emergency reassignment after having enrolled in a USG institution and paid tuition and fees; or
- those who are otherwise unusually and detrimentally affected by the emergency activation of members of the reserve components or the emergency deployment of active duty personnel of the Armed Forces of the United States and who demonstrate a need for exceptional equitable relief. (BOR 188.8.131.52)
Students who are members of the Georgia National Guard or other reserve components of the U.S. Armed Forces who are re-enrolling after having been summoned to active duty in an emergency situation are to be accorded special consideration regarding class registration, financial aid processing, payment of fees, etc., so as to expedite their re-enrollment.
Military personnel on active duty in the U.S. Armed Forces who, before the end of their present station assignment, receive emergency orders for a temporary or permanent change of duty location who later wish to resume their education are to be accorded special consideration regarding class registration, financial aid processing, payment of fees, etc., so as to expedite their re-enrollment.
Tuition and fees awarded by scholarship or grant from an agency or authority of the State of Georgia on behalf of a student receiving a refund under this policy shall be reimbursed to such agency or authority.
A student’s tuition classification is not changed automatically. Per Board of Regents of the University System of Georgia tuition classification policy, the responsibility for registering for classes under the proper tuition classification is that of the student. If there is any question about the student’s right to in-state tuition classification, it is the student’s obligation, prior to or at the time of matriculation, to clarify their tuition classification status with the tuition classification officer of the institution.
A student’s initial tuition classification is first determined by the information submitted on the application for admission. First requests for a student’s change in tuition classification prior to enrollment should be directed to the Office of Graduate Admissions. Students who cannot be reclassified as an in-state student by the Office of Graduate Admissions may direct their request to the Tuition Classification Officer in the Office of Fiscal Services.
A student enrolled as an out-of-state student who would like to qualify as an in-state student must fill out a Petition to Change Tuition Classification form. Information regarding this process and the form can be obtained on-line at fiscalservices.kennesaw.edu/tuitionclassification or by contacting the Tuition Classification Officer for Kennesaw State University at email@example.com. To ensure the student’s tuition classification is corrected before payment deadline the student should submit the Petition to Change Tuition Classification at least two weeks prior to final payment deadline. Otherwise, the student has 30 days from the start date of the term in which they are requesting in-state tuition to submit documentation for that term. If the petition is granted, reclassification WILL NOT be retroactive to prior semesters including terms a part of a closed fiscal year. If a petition is denied the student may appeal the decision beginning with the Office of Fiscal Services. Appeals will not be heard by the Board of Regents of University System of Georgia.
Petitions should be addressed to Kennesaw State University Attn: Tuition Classification Officer, 3391 Town Point Dr. Suite 3700, MD #9110, Kennesaw, Georgia 30144
Board of Regents Policies Governing the Classification of Students for Tuition Purposes and Out-of-State Tuition
USG BOR policy on classification of students for tuition purposes and out-of-state tuition waivers may be found in the BOR Policy Manual section 4.3.2 and 184.108.40.206 at https://www.usg.edu/policymanual/section7/C453/#p7.3.4_out-of-state_tuition_waivers_and_waivers_of_mandatory_fees.
Kennesaw State University is committed to ensuring that a post-secondary education is accessible to qualified graduate students. In order to accomplish this commitment, the financial aid office subscribes to the following goals to assist students in paying for their educational investment:
- Evaluate the family’s financial ability to pay for educational costs;
- Distribute limited resources in an equitable manner; and
- Provide a balance of gift aid and self-help aid.
A wide variety of financial aid programs from scholarships, grants, employment, and loans are available to help students with educational costs. Most awards are based on financial need while some are awarded in recognition of merit or achievement.
For more information, visit the Financial Aid Office, view the website at financialaid.kennesaw.edu, call our automated telephone system at (770) 423-6074, fax at (470) 578-9096, email at firstname.lastname@example.org, or write to:
Office of Student Financial Aid
Kennesaw State University
585 Cobb Avenue, NW MD #0119
Kennesaw GA 30144-5591
Determination of Need-Based Awards
Awards based on need are determined by a process called financial need analysis. The analysis is standardized by the U. S. Department of Education (USDE) using a financial formula called Federal Methodology. The Free Application for Federal Student Aid (FAFSA) is the application that is required to begin this process. The electronic FAFSA is the easiest and quickest way to apply. The processing time for USDE is approximately four days. The electronic FAFSA may be accessed on our website at financialaid.kennesaw.edu or www.fasfa.gov.
Prior to completing the electronic FAFSA, students and parents of dependent students should obtain a FSA ID at fsaid.ed.gov/npas/index.htm.
When completing the electronic FAFSA for KSU attendance, use the Federal Title IV Code of 001577. KSU will receive your FAFSA information electronically. Students must reapply annually to qualify each academic year.
Federal Stafford Loan - Unsubsidized
Students borrowing through the Unsubsidized Stafford Loan Program are responsible for the interest on the loan. The interest rate is 6.0% for graduate students. The origination fee for Stafford Loans is 1.066% if disbursed prior to October 1, 2018. Funds are disbursed to the student through the university in two installments. The student must be enrolled in at least 5 hours each term to receive a Federal Unsubsidized Stafford Loan as a graduate student. For the most up to date information on interest rates and loan fees, please visit: studentaid.ed.gov/types/loans/interest-rates.
The maximum amount of unsubsidized loans available is $20,500.
Federal Graduate PLUS Loan
Graduate students are eligible to borrow under the PLUS Loan Program up to the cost of attendance minus other financial assistance. Students must not have an adverse credit history. The fixed interest rate is currently 6.31%. While the student borrower is enrolled in school on at least a ½ time basis (5 credit hours), the student is eligible for an in-school deferment that allows postponement of payments until graduating or dropping below ½ time. The Federal Direct Grad PLUS Loan has a federal origination fee of up to 4.276% if disbursed prior to October 1, 2017. Students are required to complete the FAFSA application. For the most up to date information on interest rates and loan fees, please visit: studentaid.ed.gov/types/loans/interest-rates.
Emergency Loan Program
Tuition and Fees and Personal Loans
The Emergency Loan Program is designed to provide temporary assistance to students during their matriculation at KSU. An emergency loan for in-state tuition and fees or an emergency personal loan for mitigating circumstances that produces a hardship may be available to currently enrolled students. The student must be currently enrolled and be in good academic standing (3.0 GPA). A maximum of three tuition and fees and personal loans are allowed while a student is enrolled at KSU. A KSU student is allowed only one such loan per academic year. (An academic year is defined as the first day of class in August through the last day of finals in July.) A student is ineligible to receive an additional emergency loan if the student received such a loan the last semester attended. Students may not request both a tuition and fees and a personal loan in the same term. Students who need emergency funds for in-state tuition and fees or for personal circumstances should complete an application on-line on the Financial Aid website on the specified date. Funds for emergency loans are limited. Loans are made on a first come, first serve basis.
A service charge of $10 will be added to the tuition and fees and/or the personal loan. The loan must be repaid within 45 days. If it is not repaid, a $25 late charge will be added to the emergency loan. If a student is late paying an emergency loan, the student is considered delinquent in payment and is no longer eligible for any emergency loans during their academic career at KSU. Students will not be allowed to register for the following semester if they have not repaid their emergency loan.
NOTE: Students cannot take both the emergency tuition loan and the personal loan out in the same term.
Monies for this fund have been received from the following sources:
- General Dean Beggs Memorial: Established by the students of Kennesaw Junior College in 1967 to honor the memory of their fellow student, General Dean Beggs.
- James V. Carmichael Memorial
- Phillip B. Rice Memorial: Established in memory of Phillip B. Rice
- Kennesaw State University Civitan Club
- Kennesaw State University Women’s Club
- The Southwest Women’s Club
- Marietta Civitan Club
- John L. Dees Memorial
- Smyrna Lions Club
- Betty H. McNiece Memorial: Established by Kennesaw College in 1984 to honor the memory of an employee, Betty H. McNiece
- Kennesaw State University Rotary Club
- Student Activities Budget Advisory Committee
For more information on the Emergency Loan Program, please visit: financialaid.kennesaw.edu/aid/emergency_loans.php.
Alternative Loan Program
Alternative or Private student loans are different from federal student loans in that they are not guaranteed by the federal government, require a credit check, and often a co-signer. Loan approval, interest rates, and repayment requirements are prescribed by the lender. Additional information and application procedures are available from the Office of Student Financial Aid or the lender. Students must maintain satisfactory academic progress.
Graduate Student Work Opportunities
Graduate Research Assistantships
Graduate programs may award a limited number of Graduate Research Assistantships. Graduate Research Assistants work closely with faculty on specific projects and, in return, receive a stipend and waiver of tuition. Graduate Research Assistantships are not available for the MBAEP or WebMBA programs. Students interested in the Graduate Research Assistantship program should contact the program director of the specific degree program.
Federal Work Study Program (FWS)
This program provides part-time jobs for undergraduate and graduate students who demonstrate financial need based on the Free Application for Federal Student Aid (FAFSA). FWS gives the student an opportunity to earn money to help pay for educational expenses while working on campus or in community service work. Early application with the FAFSA is recommended.
There are a limited number of part-time jobs available in each division of the university. Funds for these jobs are provided by the department or college that employs the student. Interested persons should contact the particular division or department of the university or the KSU Career Services Center for information.
KSU’s Career Services Center maintains a listing of full-time and part-time off-campus jobs for students who need assistance in locating off-campus employment. Regular job listings are posted online at careerctr.kennesaw.edu. For more information, contact the director of career services.
Satisfactory Academic Progress Standards Policy
Federal regulations, HEA Sec. 484(c), §668.16, 668.34, require all schools participating in Title IV federal financial aid programs to have a Satisfactory Academic Progress (SAP) policy that conforms to the requirements detailed below. These requirements apply to all students as one determinant of eligibility for financial aid.
- Your SAP status is based on your entire academic record, at all schools attended (includes all transferrable hours), regardless of whether you received financial aid.
- SAP is calculated each semester after grades have been posted to academic history by the Registrar’s Office.
- Students can view their SAP Status at any time via Owl Express. Students who are put on a warning or failure status are notified via their student email address and mailed a letter via US Mail to their mailing address on record.
- If after the first term of attendance you are not making SAP, you will be put on a Warning status and allowed to keep aid for one term. Your continued eligibility will be determined after the next term checkpoint.
- If your SAP status is Failure after the check is performed, you will not qualify for financial aid for the following term.
- If your SAP status is Failure and you cannot mathematically attain SAP requirements following the next term, an appeal will not be permissible. Documented mitigating circumstances may allow continued eligibility on a case-by-case basis and will require an academic plan.
- A student may appeal their SAP Failure status only twice during their academic career at KSU. Documented mitigating circumstances may allow additional appeals on a case-by-case basis.
Quantitative and Qualitative Requirements
1. Quantitative Requirement - The quantitative requirement has two parts:
- A maximum time frame
- A required completion ratio
Maximum time frame (maximum attempted credit hours) - You must earn your degree before reaching 185 attempted credit hours, which includes transferrable credits attempted at any school prior to and while enrolled at Kennesaw State University (KSU). Students who are seeking a second undergraduate degree different from their first degree may be granted additional hours to complete the second degree requirements. Note “Determining Maximum Time Frame” below.
Once you reach the maximum attempted credit hours, you are no longer eligible for financial aid as an undergraduate student. Federal regulations stipulate that the maximum time frame for an undergraduate student cannot exceed 150% of the published length of the academic program.
Completion Ratio - You must complete and pass at least 67% of all credit hours you attempted. Courses earned include grades of A, B, C, D, or S. Courses attempted include any course in which grades of A, B, C, D, F, W, WF, I, S, U or IP are given.
Maximum time frame - To determine the maximum time frame, multiply the total hours required for the degree by 150%. As an example, if the program required 33 hrs. x 150% = 50hrs. This includes credits attempted at any school prior to and while enrolled at Kennesaw State University (KSU).
Completion Ratio - You must earn at least 67% of all attempted credit hours.
Qualitative Requirement - The qualitative requirements sets a minimum Cumulative Grade Point Average for all students. Each student must maintain a 2.00 GPA each term to remain in good academic standing at KSU. The cumulative GPA includes grades of A, B, C, D, F, WF and I. The cumulative GPA, which is determined by the Registrar’s Office processes, will be checked each term for SAP.
- Undergraduate Students - The cumulative GPA requirement is 2.00 for each term.
- Graduate Students - The cumulative GPA requirement is 3.00 for each term.
When is SAP determined?
- Initial Review - You are considered to be meeting SAP during your first KSU term.
- End of Every Semester Review - Your SAP status is calculated at the end of each semester, after grades are posted to your academic history by the Registrar’s Office.
What happens when you do not meet the requirements?
- You are no longer eligible for financial aid - including work study, loans, grants or scholarships. If you’re on a Warning Status - eligibility may continue (note below).
- Because you do not qualify for financial aid, you must pay your tuition and fees by the payment deadline or your registration will be cancelled by the Bursar’s Office.
Maximum Time Frame (maximum attempted credit hours) - When you have attempted the maximum credit hours, you are no longer eligible to receive financial aid.
Is there extended eligibility for a 2nd bachelor’s degree? - Yes. You may attempt a total of 150% of the hours needed to complete your first degree plus 60 additional hours. The standard is 123 x 150% = 185 + 60 = 245 attempted hours.
Is there extended eligibility for a 2nd master’s/graduate degree? - Yes. You may attempt a total of 150% of the hours needed to complete each degree.
Low Completion Ratio - There are two statuses for low completion ratio before your eligibility for financial aid is cancelled. Probation status is only allowed for one term.
- Warning Status - The first time you fall short of meeting the required completion ratio, your status is Warning. You remain eligible to receive financial aid while in warning status. If placed on “No Progress” status (note “No Progress” subheading), the student does not receive a Warning Status but goes to Failure Status immediately (note below).
- Failure Status - After attending one semester on Warning status, if you do not meet the required completion ratio, your status becomes Failure Status. You are no longer eligible to receive financial aid until the required standards are met. You must successfully appeal to regain eligibility.
- Probation Status - After being placed on a Failure Status, AND a student has successfully appealed and financial aid has been reinstated, the student is eligible to receive financial aid. This status is only for one term and quite often will carry conditions and/or stipulations for continued eligibility.
How do you regain eligibility?
- SAP Appeal - If extenuating circumstances during a specific term of enrollment prevented you from meeting the requirements, you may file a SAP Appeal.
- A typewritten explanation of extenuating circumstances associated with Failure Status. Indicate how these circumstances have changed so that you can comply with regulations in the future. Attach supporting documents to corroborate extenuating circumstances mentioned in the letter.
- Include a “student plan of action” for academic improvement. This requires that you meet with your Academic Advisor and receive a plan for getting back in good academic standing.
- Attach at least one letter of support from someone that can substantiate the extenuating circumstances. This individual should not be a family member. Examples would include a medical doctor, clergy, professional, etc.
- Attach the SAP Appeal form.
- The appeal form must be provided to the Financial Aid Office within the prescribed dates as noted on the SAP Appeal Form. Failure to provide these within the prescribed dates will result in a delayed determination.
- An objective committee, composed of selected individuals outside the Financial Aid Office, determines whether the appeal is approved. The decision of the Appeals Committee is final and cannot be appealed further.
Appeal Denials or Non-appeals - If you are denied an appeal or you decide not to appeal, you must complete the necessary hours and earn the appropriate grades. Once you have reached the prescribed standards you become eligible to receive financial aid.
You change from undergraduate to graduate - If you reach Failure Status as an undergraduate, and then are admitted to a graduate degree program, you will be eligible to receive financial aid as a graduate student. You must be in a degree-seeking status and fully accepted into the graduate program.
Academic Circumstances that Affect Your Status:
- Changes in major, double majors or minors - may cause you to reach your maximum attempted hours, and lose your eligibility before earning a degree.
- Incomplete grades, missing grades, failing grades, course withdrawals - all reduce your completion ratio, because they are counted as attempted, but not earned credits. They also count against your maximum attempted hours.
- Repeated courses - count as attempted credit hours each time you register for them. They also count against the allowed maximum. This can also reduce your completion ratio because repeated credits count as earned credits only once. NOTE: The U. S. Dept. of Education allows only one retake for Title IV credit.
- Academic Fresh Start - count against your maximum attempted credits, and also lower your completion ratio because the credits count as attempted but not earned.
- Transfer credits, credits taken while cross-registered, enrolled in study abroad, transient study - count toward your maximum attempted credits and your completion ratio. NOTE: Credits count as attempted, but not earned, until your official transcript is reviewed and processed by the KSU Registrar’s Office. This could cause you to be in a Failure Status.
- Remedial courses - count as attempted and earned credits and are included in the GPA calculation.
- Late posted grades or grade changes - Once notification is received from the Registrar’s Office of grade changes, the SAP status will be recalculated.
- Dismissal and Return - students who are suspended academically or choose not to attend because of SAP Failure will not be automatically eligible for financial aid upon their return. Student must meet both qualitative and quantitative standards of SAP. If below standards, a student must appeal or use means other than financial aid for educational expenses. Absence does not restore eligibility for financial aid. It remains the responsibility of the student to be knowledgeable of their SAP standard when returning to school after dismissal or choosing not to return because of SAP Failure.
- Summer Term Courses - all hours attempted and completed in the summer terms are treated as any other semester hours in determining SAP status. SAP will be checked following the summer term as well.
- Audit Courses - students are not eligible to receive financial aid for audit courses. Audited courses are not included in hours attempted or earned for SAP determination.
- Students pursuing dual bachelor’s/master’s degrees - Students who are pursuing dual degrees are subject to the maximum time frame rules but may be reviewed on a case by case basis by the Office of Student Financial Aid.
The Office of Student Financial Aid reserves the right to review denied appeals, cumulative GPA’s and completion rates on a case by case basis.
The university is on the approved list of the Georgia State Approving Agency for the training of veterans, disabled veterans, and the children and widows of deceased/disabled veterans who are eligible for benefits under the G.I. Bill.
Students using Chapter 33 (Post 9/11) benefits under the G.I. Bill are required to pay (by the Final Payment Deadline) any tuition and fees not covered by the VA. The VA does not pay tuition and fees to Kennesaw State University for students using Chapter 30, Chapter 1606, or Chapter 35 benefits. These students are responsible for payment of their tuition and fees by the payment deadline, since they are paid benefits directly through Veterans Affairs.
Students using VA Chapter 33 or VA Chapter 31 education benefits will be allowed to attend and participate in their course of education provided they have submitted to their Veteran Certifying Official a current Certificate of Eligibility or Statement of Benefits “eBenefits” (for Chapter 33) or a current VA Form 28-1905 (for Chapter 31). If the VA delays in submitting funds to KSU for these students, these students will have full access to their classes, libraries, and other institutional facilities. They will not be required to borrow funds and will not have penalties or late fees imposed because of the VA’s delay.
KSU and the VA do not have an agreement to process tuition/fee waivers; therefore, failure of the VA to pay students in a timely manner does not eliminate or delay a student’s financial responsibility to Kennesaw State University. Each VA beneficiary should make financial preparation for at least one semester because benefit checks are sometimes delayed.
Eligible veterans and the children and widows of veterans must make application for the benefit to their regional Veterans Affairs. The Military and Veteran Services Office can assist with the application process.
Veterans who wish to use VA Chapter 31 Vocational Rehabilitation benefits must contact the VA Regional Office to be assigned a counselor to help with the application process. All other benefits can be applied for online at www.vets.gov. Students in training under Chapter 31 are responsible for making sure their counselor has provided a current VA Form 28-1905 for their benefit, and should check with the University Business Services Office regarding the handling of their account for fees, supplies, etc.
Students attending on the G.I. Bill are certified for VA benefits only for those courses required in their particular programs of study. Courses taken for audit are not payable by the VA. Such students must maintain Kennesaw State University standards for academic performance. Those students who are academically dismissed from school will have their benefits interrupted. Upon readmission and re-certification for benefits at Kennesaw State University, the VA will decide if further benefits may be paid for continuation of the program in which the academic deficiency occurred.
Current VA standards require that students attend class and that benefits be terminated when the student has stopped attending or has been suspended for academic or disciplinary reasons. Since VA regulations are subject to periodic change, it is the student’s responsibility to keep up to date on requirements for VA benefits while in attendance at Kennesaw State University.
Any veteran or dependent wishing to use the G.I. Bill benefits must contact their VA Certifying Official. The offices of the VA Certifying Officials are located in the Office of the Registrar.
Students using VA education benefits must submit their letter of eligibility to their Veteran Certifying Official no later than the first day of the course of education. Students must also submit KSU’s Veteran’s Enrollment Data Sheet and VA Education Benefits Statement of Understanding. Students who do not have the full Chapter 33 benefit (less than 100%), or who enroll in classes not required for their degree program, or who have other financial obligations to Kennesaw State University, are still responsible for their portion by the payment deadline (as listed in the Academic Calendar on the Registrar’s website). Failure to pay non-VA covered charges are subject to deletion of classes and late fees.